b. When maintenance is performed on components at the recommendation of the laboratory,
be sure your unit has entered deficiencies found and actions taken on the DA Form 3254-R. The
form must be sent to the laboratory within 5 days of work completion.
c. When laboratory-recommended maintenance is above your level, be sure to properly
annotate DA Forms 3254-R and 2407 or ULLS DA Form 5990-E accompany the equipment to
the next higher level of maintenance. If the component is placed in a container, AOAP labels
(provided by the laboratory) should also be affixed to two opposite sides of the container for easy
identification.
2-6. Unit Equipment Oil Sampler.
a. As the person taking the oil sample, you are the heart of the program. The success of the
program at your unit rests squarely on your shoulders. It is your job to sample the equipment at
prescribed intervals. Always take a reliable sample that is free from outside contamination.
(NOTE: Make sure you observe all safety precautions when taking a sample.)
b. Requisition and maintain on hand adequate oil sampling kits and supplies. (See Section
c. Take oil samples IAW procedures outlined in Section VII.
d. In the remarks section of the Oil Analysis Request form, record any repairs affecting oil-
lubricated parts of selected components and the odometer reading of the end-item in which the
component is installed.
e. Complete a DD Form 2026 or ULLS DA Form 5991-E for each component sampled. Your
TAMMS clerk should send your sample to the laboratory the same day it is taken. If the
laboratory detects a problem, you may need to schedule samples at intervals shorter than normal
to monitor its condition. If the laboratory requests a resample, follow laboratory instructions and
get another sample to the servicing laboratory within 72 hours.
f. Your TAMMS clerk will clearly indicate your resample is a special AOAP sample by
banding the sample bottle with red tape and marking the borders of the DD Form 2026 or
ULLS DA Form 5991-E in red.
g. Writing SPECIAL in the Remarks block of the DD Form 2026/ULLS DA Form 5991-E.
h. Ensure laboratory recommendations are passed to maintenance personnel as soon as
possible.
i. Attach a copy of the laboratory report, DA Form 3254-R, Oil Analysis Recommendation
and Feedback, to DA Form 2407/DA Form 5990-E, Maintenance Request, when AOAP enrolled
components are evacuated to support maintenance, based on an AOAP laboratory maintenance
recommendation. (See sample of maintenance forms, appendix D, figure 10).
