j. Affix AOAP labels to the components evacuated to support maintenance as a result of
laboratory recommendations. The AOAP label will provide the means for ensuring logistics
control of components removed as a result of oil analysis detection of impending failure. Two
AOAP labels shall be affixed to different conspicuous areas of the component. If the component
is placed in a container, labels shall be posted on two opposite sides of the container for easy
identification. (See Section VI).
a. Your job is to make sure the people you assign to sample the oil know how to sample and
do it in accordance with prescribed intervals. You check the entries made on the DD Form 2026
or ULLS DA Form 5991-E. Items especially important are hours since the last oil change, unit
identification code, component and end item serial numbers, and usage.
b. If you have been notified some laboratory-recommended maintenance needs to be
performed, make sure it is done. If the needed maintenance is performed at your level, be sure
you inform the laboratory by returning the completed DA Form 3254-R within 5 days of
finishing the work.
c. If maintenance is performed above your level, be sure the DA Forms 3254-R and 2407 or
ULLS DA Form 5990-E are sent along with the equipment to support maintenance. Attach two
AOAP labels to different conspicuous parts of the component.(Labels are provided by the
laboratory along with the DA Form 3254-R.) If the component is placed in a container, labels
should also be affixed to two opposite sides of the container for easy identification.
2-8. Support Unit Maintenance Officer.
a. Support maintenance shops get all AOAP repair actions that can't be accomplished at unit
level. When repairs are made, be sure a copy of the completed DA Form 3254-R is sent back to
the laboratory and the owning unit. List all discrepancies found and repairs made.
b. If the component is not reparable at your level, ensure AOAP labels are affixed to the
component and the container in which it is being shipped. Your task is to be sure DA Forms
3254-R and 2407 or ULLS DA Form 5990-E have been shipped with the equipment.
c. When the repairs are completed, return the component to stock or send it back to the user.
Annotate the two forms and note all discrepancies found and repairs completed.
Send the DA Form 3254-R to the supporting laboratory and a copy to the owning unit.
d. The DA Form 3254-R report provides the materiel developer, engineers, and equipment
manufacturer what material problems were actually found during maintenance repair. When
necessary, support maintenance personnel are encouraged to contact the laboratory technician
directly for further explanation or clarification of test findings.
2-9. AOAP Regional Laboratory.
a. Personnel at your AOAP laboratory are there to help you, so get your sample to them as
